Request for Proposal

The Regional District of Nanaimo (RDN) is seeking responses to the following Request for Proposal (RFP):

Regional District of Nanaimo Solid Waste Services
Landfill Compactor Purchase - Request for Proposal RFP No. 16-10

This Proposal is for the Supplier selection to supply One (1) Reconditioned Landfill Compactor - Model CATEPILLAR (CAT) 826H.

Copies of the Proposal form may be obtained on or after Tuesday, October 11, 2016 at the RDN, Administration Building, or can be downloaded from our website: www.RDN.bc.ca. Copies will be electronically mailed upon request.


  1. Proposals sent by facsimile (fax) or e-mail will be accepted.
  2. There will be no public opening for this RFP.
  3. Proposals are to be submitted in sealed envelopes, faxed or emailed clearly marked with:
    • Name and address of the Supplier
    • RFP number
    • Proposal for Landfill Compactor
  4. Proposals shall be addressed to one or more of the following:
    • Mail: Regional District of Nanaimo Main Reception Desk (2nd Floor), Administration Building, 6300 Hammond Bay Road, Nanaimo, BC V9T 6N2
    • Email: LGardner@rdn.bc.ca
    • Fax: Attn: Larry Gardner, Manager Solid Waste
  5. The RFP closes at 2:00 pm, (Pacific Time) October 24, 2016.
  6. Proposals may be withdrawn before the deadline upon written notice (facsimiles of notice will be accepted) to the Manager, Solid Waste Services, at the address noted herein or at fax number 250 390 1542.
  7. Alternative proposal (s) may be submitted at part of this RFP. It is preferred that alternate proposals be provided as distinct and separate proposals.
  8. Proposals must remain valid for 60 days following the closing time and date. Proposals are irrevocable after the closing time and date.
The RDN reserves the right to reject any and all Proposals for any reason or to accept any Proposal that the RDN, in its sole unrestricted discretion, deems most advantageous to itself. The lowest or any Proposal may not necessarily be accepted. The Proponent acknowledges the rights of the RDN under this clause and absolutely waives any right of action against the RDN for failure of the RDN to accept its proposal whether such right of action arises in contract, negligence, bad faith or any other cause of action. The acceptance of any proposal is subject to funds being legally available to complete this transaction and/or approval by the Board of the RDN or the officer or employee of the RDN having authority to accept the Proposal.

Unless otherwise requested in writing by the herein designated RDN employee, a proponent must not contact or communicate with any elected or appointed officer or employee of the RDN other than the designated employee in relation to the Proposal prior to the award of such Proposal as outlined herein. Any such communication will result in disqualification of the Proposal from further consideration.

The RDN is subject to the provisions of The Freedom of Information and Protection of Privacy Act. As a result, while Section 21 of the Act does offer some protection for third party business interests, the RDN cannot guarantee that any information provided to the RDN can or will be held in confidence.

Information regarding the specifications in this solicitation may only be obtained from:

Larry Gardner
Manager, Solid Waste Services
Regional District of Nanaimo
(250)390-6539 (tel.) or toll free in BC 1-877-607-4111
(250)390-1542 (fax)
Jane MacIntosh
Superintendent Landfill Operation
Regional District of Nanaimo
(250)722-2044 (tel.)