Request for Proposal

The Regional District of Nanaimo (RDN) is seeking responses to the following Request for Proposal (RFP):

Regional District of Nanaimo Transportation and Emergency Planning Services Department 2017 Vehicle Purchase - Request for Proposal:

RFP No. 17-02

This Proposal is for the Proponent selection to supply One (1) Full-Sized, Four Door Crew Cab, ¾ Ton, 4X4, Pick-up Truck - 2017 for use at the Coombs-Hilliers Fire Department. Copies of the Proposal form may be obtained on or after December 22, 2016 at the RDN, Administration Building, or can be downloaded below: Copies will be mailed upon request. Proposals sent by facsimile (fax) or e-mail will not be accepted.

There will be no public opening for this RFP.

Proposals are to be submitted in sealed envelopes clearly marked with:

  1. RFP number: 17-02.
  2. "CHVFD - One (1) 2017, Full-Sized, Four Door Crew Cab, ¾ Ton, 4X4, Pick-up Truck.
  3. Name and address of the Proponent.
  4. Closing 2:00 pm, (Pacific Time) January 20, 2017.
Regional District of Nanaimo
Main Reception Desk (2nd Floor) Administration Building
6300 Hammond Bay Road
Nanaimo, BC V9T 6N2

Proponents are required to respond to all specifications in order to be considered a valid Proposal.

Proposals may be withdrawn before the deadline upon written notice (facsimiles of notice will not be accepted) to the Manager, Fleet, Projects and Emergency Planning Services, at the address noted.

Alternative proposal (s) may be submitted; however, please complete a separate specification form for each alternate proposed vehicle and attach behind the primary Proposal.

Proposals must remain valid for 90 days following the closing time and date. Proposals are irrevocable after the closing time and date.

The RDN reserves the right to reject any and all Proposals for any reason or to accept any Proposal that the RDN, in its sole unrestricted discretion, deems most advantageous to itself. The lowest or any Proposal may not necessarily be accepted. The Proponent acknowledges the rights of the RDN under this clause and absolutely waives any right of action against the RDN for failure of the RDN to accept its proposal whether such right of action arises in contract, negligence, bad faith or any other cause of action. The acceptance of any proposal is subject to funds being legally available to complete this transaction and/or approval by the Board of the RDN or the officer or employee of the RDN having authority to accept the Proposal. A Contract will not necessarily result from this Request for Proposal ("RFP").

Unless otherwise requested in writing by the herein designated RDN employee, a proponent must not contact or communicate with any elected or appointed officer or employee of the RDN other than the designated employee in relation to the Proposal prior to the award of such Proposal as outlined herein (this is inclusive of the Dashwood, Errington and NCID Fire Departments). Any such communication will result in disqualification of the Proposal from further consideration.

The RDN is subject to the provisions of The Freedom of Information and Protection of Privacy Act. As a result, while Section 21 of the Act does offer some protection for third party business interests, the RDN cannot guarantee that any information provided to the RDN can or will be held in confidence.

Information regarding the specifications in this solicitation may only be obtained from:

Darren Marshall
Manager, Fleet, Projects and Emergency Planning Services
Regional District of Nanaimo
(250)390-4111 (tel.) or toll free in BC 1-877-607-4111