Request for Proposals

The Regional District of Nanaimo (RDN) is seeking responses to the following Request for Proposal (RFP):

Regional District of Nanaimo Transportation and Emergency Services Department - Community Wildfire Protection Plan (CWPP) Cedar/Cranberry/Extension - 2017 - Request for Proposal:

RFP No. 17-07

This RFP is for one Supplier selection to research and prepare one Community Wildfire Protection Plan (CWPP) for the combined areas as follows: North Cedar Improvement District, Cranberry Improvement District as well as the Extension Fire Protection Area, which is to be completed by the end of February 2018.

Copies of the Proposal form can be downloaded from our website www.rdn.bc.ca on or after June 26, 2017. Copies will be mailed upon request. All Suppliers are requested to reply to jwilson@rdn.bc.ca to ensure inclusion in any and all addenda that may arise.

Proposals sent by facsimile (fax) or e-mail will not be accepted.

There will be no public opening for this RFP.

Proposals are to be in sealed envelopes clearly marked with:

  1. Name and address of the Supplier.
  2. RFP number.
  3. 'Proposal for Community Wildfire Protection Plan Cedar/Cranberry/Extension - 2017'
  4. Closing 2:00 pm, (Pacific Time) July 14, 2017.
and submitted by hand or courier service only to:
Regional District of Nanaimo
Main Reception (2nd Floor) Administration Building
6300 Hammond Bay Rd.
Nanaimo BC V9T 6N2

Up until 2:00 pm, (Pacific Standard Time) Friday, July 14, 2017.

Proponents are required to respond to all specifications in order to be considered a valid Proposal.

Proposals may be withdrawn before the deadline upon written notice (facsimiles of notice will be accepted) to the Manager of Emergency Services, at the address noted herein or at fax number 250 390 2757.

Alternative proposal(s) may be submitted; however, please complete a separate specification form for each alternate proposal and attach behind the primary Proposal.

Proposals must remain valid for 90 days following the closing time and date. Proposals are irrevocable after the closing time and date.

The RDN reserves the right to reject any and all Proposals for any reason or to accept any Proposal that the RDN, in its sole unrestricted discretion, deems most advantageous to itself. The lowest priced or any proposal may not necessarily be accepted at the sole discretion and choice of the RDN. The Proponent acknowledges the rights of the RDN under this clause and absolutely waives any right of action against the RDN for failure of the RDN to accept its proposal whether such right of action arises in contract, negligence, bad faith or any other cause of action. The acceptance of any proposal is subject to funds being legally available to complete this transaction and/or approval by the Board of the RDN or the officer or employee of the RDN having authority to accept the Proposal.

Unless otherwise requested in writing by the herein designated RDN employee, a proponent must not contact or communicate with any elected or appointed officer or employee of the RDN other than the designated employee in relation to the Proposal prior to the award of such Proposal as outlined herein. This is inclusive of the North Cedar Improvement District (NCID), Extension Fire Department and Cranberry Fire Department. Any such communication will result in disqualification of the Proposal from further consideration.

The RDN is subject to the provisions of The Freedom of Information and Protection of Privacy Act. As a result, while Section 21 of the Act does offer some protection for third party business interests, the RDN cannot guarantee that any information provided to the RDN can or will be held in confidence. Information regarding the specifications in this solicitation may only be obtained from:

Jon Wilson, Manager of Emergency Services
Regional District of Nanaimo - Transportation and Emergency Services
(250)390-6557 (tel.) or toll free in BC 1-877-607-4111
(250)390-2757 (fax)
Email: jwilson@rdn.bc.ca