Request for Proposal

The Regional District of Nanaimo (RDN) is seeking responses to the following Request for Proposal (RFP):

Regional District of Nanaimo 2017 Vehicle Purchase - Request for Proposal: RFP No. 17-03

This Proposal is for the Proponent to supply One (1) Current Year, Full-Sized, Extended Cab, 3/4-Ton, 4X4, Pick-up Truck for use at the Regional Landfill. Copies of the Proposal form may be obtained on or after October 30, 2017 at the RDN, Landfill Office Building, or can be downloaded below. Copies can be mailed upon request.

There will be no public opening for this RFP. Proposals must be submitted in sealed envelopes clearly marked with:

  1. RFP number: 17-03
  2. "RDN - One (1), Full-Sized, Extended Cab, ¾-Ton, 4X4, Pick-up Truck"
  3. Name and address of the Proponent.
  4. Closing 2:00 pm, (Pacific Time) November 15, 2017.
Proposals will be received by hand or courier only at:
Regional Landfill
1105 Cedar Road
Nanaimo, BC
V9X 1K9
Proposals may be withdrawn before the deadline upon written notice (facsimiles of notice will not be accepted) to the Superintendent of Landfill Operations, at the contact information provided.

Alternative proposal (s) may be submitted; however, please complete a separate specification form for each alternate proposed vehicle and attach behind the primary Proposal.

Proposals must remain valid for 90 days following the closing time and date. Proposals are irrevocable after the closing time and date.

The RDN reserves the right to reject any and all Proposals for any reason or to accept any Proposal that the RDN, in its sole unrestricted discretion, deems most advantageous to itself. The lowest or any Proposal may not necessarily be accepted. The Proponent acknowledges the rights of the RDN under this clause and absolutely waives any right of action against the RDN for failure of the RDN to accept its proposal whether such right of action arises in contract, negligence, bad faith or any other cause of action. The acceptance of any proposal is subject to funds being legally available to complete this transaction and/or approval by the Board of the RDN or the officer or employee of the RDN having authority to accept the Proposal. A Contract will not necessarily result from this Request for Proposal ("RFP").

Unless otherwise requested in writing by the herein designated RDN employee, a proponent must not contact or communicate with any elected or appointed officer or employee of the RDN other than the designated employee in relation to the Proposal prior to the award of such Proposal as outlined herein. Any such communication will result in disqualification of the Proposal from further consideration.

The RDN is subject to the provisions of The Freedom of Information and Protection of Privacy Act. As a result, while Section 21 of the Act does offer some protection for third party business interests, the RDN cannot guarantee that any information provided to the RDN can or will be held in confidence.

Information regarding the specifications in this solicitation may only be obtained from:

Jane Hamilton
Superintendent, Landfill Operations
Regional District of Nanaimo
(250)722-2044 (ext. 3222)