Appearing as a DelegationAll delegations requesting permission to appear before the Board or its Committees are required to submit a written request including the presentation topic, an executive summary, and the specific action being requested of the Board or Committee.
- Electoral Area Services Committee Meetings are generally held on the 2nd Tuesday of the month at 1:30 pm
- Committee of the Whole Meetings are generally held on the 2nd Tuesday of the month at 3:00 pm.
- Regular Board Meetings are generally held on the 4th Tuesday of the month at 7:00 pm.
Please email completed request forms to firstname.lastname@example.org or submit in person, mail, or fax as per below.
Each delegation will be provided up to five (5) minutes to a make a presentation, unless otherwise determined by the Chair. Additional time will be allowed for members of the Board or Committee to ask questions of the delegation.
Requests to appear as a delegation on an agenda item must be received no later than 24 hours prior to the scheduled meeting.
Requests to appear as a delegation for an item not on the agenda must be received at least seven (7) working days prior to the scheduled meeting.
Delegations speaking to items on the agenda will be placed at the start of the agenda. Delegations speaking to items not on the agenda will be placed later in the agenda, following business related to Bylaws. However, this does not apply to Committee meetings (delegations at Committees will be placed at the start of the agenda).
Audio/visual presentations may be submitted until 11:00 am on the day of the meeting. A remote control will be provided to you at the meeting for you to control your slides/images, and it is recommended that you arrive 10 minutes in advance to check in with technical support staff.
Please see "Regional District of Nanaimo Board Procedure Bylaw No. 1754, 2017" Section 17 for additional rules on delegations.
By submitting a delegation request you acknowledge and understand that the meeting at which you wish to speak is a public meeting, and by requesting to speak and by disclosing personal information in your oral or any written presentation you consent to the disclosure of that information as reasonably necessary by the Regional District of Nanaimo for purposes of administration and operation of the service to which your presentation relates. You are also asserting that the presentation is in compliance with the Federal Copyright Act, and grant the RDN license to publish these materials.
Personal information collected through delegation requests is protected in accordance with the Freedom of Information and Protection of Privacy Act, and will only be used by authorized staff for contact purposes.
For additional information, or to submit a delegation request in person, mail, or by fax, please contact RDN Administrative Services at 250-390-4111 / toll free: 1-877-607-4111, 6300 Hammond Bay Road, Nanaimo, BC, V9T 6N2, fax: 250-390-4163 (if faxing please call or email to confirm).