Public Hearings

Public Hearings

The Local Government Act requires that a Public Hearing be held before the Board adopts an amendment to an official community plan bylaw, and some amendments to a zoning bylaw. Public Hearings are held to provide the public with an opportunity to convey their views on proposed land use amendments.

As per Ministerial Order M139 “Local Government Meetings and Bylaw Process (COVID-19) Order No. 3”, Public Hearings will be conducted electronically and by phone via Zoom, with the option for the public to attend in-person.

Public Hearings are advertised in the local newspaper and online prior to the scheduled Public Hearing. In some instances, Public Notices are also mailed to owners and occupants of surrounding properties and signs are posted on the subject property at least ten days prior to the scheduled Public Hearing.

If you believe that you are affected by a proposed bylaw amendment being considered at a Public Hearing, you may submit written comments prior to, or make a presentation in person or ​via Zoom during a scheduled Public Hearing.

If you would like to participate in the Public Hearing, we encourage you to register as far in advance of the meeting as possible. A comprehensive list of participation methods is provided below.

I want to...
 

Write to the RDN Board

Email: planning [at] rdn.bc.ca

By mail: to 6300 Hammond Bay Road, Nanaimo, BC V9T 6N2

In person: at the above address, to the mail slot at the main entrance

Written submissions must be received before the close of the Public Hearing. Written submissions received by 4:00 p.m. the day before the Public Hearing will be posted to the project or application webpage.

Please note, written submissions, including names and addresses, will become part of the public record which includes the submissions being made available for public inspection and on the RDN website.

Use a Computer to Participate Remotely

Email planning [at] rdn.bc.ca to register. Confirmation of your registration, and a unique link to join the meeting, will be sent to you by email.

You will be participating in the meeting by audio only. Your image will not be broadcast to the Board, or to the public.

For further instructions regarding joining a meeting please click here.

For detailed system requirements, please click here.

Use a Smart Phone or Tablet app to Participate Remotely

Email planning [at] rdn.bc.ca to register. Confirmation of your registration, and a unique link to join the meeting, will be sent to you by email.

You will be participating in the meeting by audio only. Your image will not be broadcast to the Board, or to the public.

Please note that you will need to download the free Zoom app from the App or Play Store in order to join the meeting.

For further instructions regarding joining a meeting please click here.

For detailed system requirements, please click here.

Use my Phone to Participate

Email planning [at] rdn.bc.ca to register. Confirmation of your registration, and a unique link to join the meeting, will be sent to you by email.

OR

Please call 250-390-6510 to register to speak by phone. Instructions and details regarding telephone participation will be provided to you upon registration.

Attend in Person

Email planning [at] rdn.bc.ca to register. You may attend without registering, but those who have pre-registered will be given first opportunity to speak. In-person attendance is limited due to Public Health Order and requirement for physical distancing. Once capacity is reached, additional members of the public must wait outside the building until the first group of people have had their opportunity to speak. Once that group is finished, the second group of people will be allowed to enter and make their verbal presentations.

Attend without Speaking

Please note, you may register to attend the meeting either in person or remotely without signing up to speak. A speakers list will be compiled. Everyone will be permitted to speak at the Public Hearing but those who have registered in advance will be given first opportunity. Once the speakers list has been exhausted, those attending remotely will be asked to use the raise hand feature to indicate if you would like to speak. For participants using the telephone, the raise hand feature can be activated by dialing *9. For participants using a computer/smart phone/tablet, the raise hand feature can be activated by selecting the raise hand button found in Webinar Controls. For more information on using the raise hand ​feature, and to see what the feature looks like on the various platforms, please consult this help article at the Zoom support website.

Presentations or submissions must be received by the RDN before the Public Hearing is concluded as the Board is not permitted to receive or consider any further submissions or information after conclusion of the Public Hearing.

Speaking Tips for Remote Participants

Limit your comments to the proposed bylaw amendment. You will be muted when you join the Zoom meeting. Make sure that you are in a quiet area with no background noise. Ensure that your device is fully charged and that you have access to a charging station should your device need it. Do not put your phone on speaker phone. If using a computer, it may be better to use a headset with a microphone to talk so that you can be heard. When it is your turn to speak, the Chair or a member of the staff will call your name and you will be un-muted. Additional instructions may be given by the Chair or staff.

Important Notice

Remote participation will be conducted by Zoom. Zoom can be used via a computer with a microphone, a tablet or smart phone, or by a land line. Zoom is a US based video conferencing solution used extensively by cities and the provincial government. Like most similar programs/software/services, Zoom will collect a limited amount of personal information about you when you register to join the meeting. If you are not comfortable with this collection of personal information, please participate by writing to the Board.

Phone: 250-390-6510

Email: planning [at] rdn.bc.ca